Everything you need to run academic programs
From the first proposal to full accreditation, ProgramsFlow brings program design, review, governance, and publishing into one bilingual platform.
Build & evolve programs
Design rich, accreditation-ready programs and keep every version, course, and outcome perfectly in sync.
Program creation & versioning
Create detailed programs and publish new versions over time, while every earlier version stays intact for reference and accreditation.
Side-by-side version comparison
Instantly see exactly what changed between two versions of a program, so reviewers and accreditors can trust every update.
Course management
Manage courses, elective baskets, prerequisites, and credit and contact hours — with totals that add up automatically.
Outcome mapping (PLOs & CLOs)
Map course outcomes to program outcomes in a clear coverage matrix that proves your curriculum delivers what it promises.
Study-plan builder
Lay out a structured study plan across levels and terms, giving students and reviewers a clear path to graduation.
Exit points & degree levels
Define recognized exit points and degree levels so learners can earn credentials at meaningful milestones along the way.
UN SDG alignment
Connect programs to the UN Sustainable Development Goals to showcase impact and meet modern accreditation expectations.
Review & approve with confidence
Route every proposal through the exact approval path your institution follows — no email chains, no lost decisions.
Configurable review workflows
Model your own review process with custom stages, procedures, and forms — so the platform matches how your institution actually works.
Approve, reject & return decisions
Reviewers approve, reject, or return each submission for revision, and requests can be safely re-submitted without losing work.
Cases that track every step
Every proposal moves through a case that shows its current stage, who is responsible, and what happens next — with nothing left to guesswork.
Committees & responsibilities
Assign committees to the stages they own, so the right people review the right work at the right moment.
Govern & stay accountable
Give every person the right access, and keep a defensible record of who changed what and when.
College & department scoping
Each college or department sees and edits only its own programs, keeping data cleanly separated across the institution.
Roles & access control
Give every person exactly the access they need with clear roles — from institution admins to department staff and reviewers.
Audit log & full change history
A complete, tamper-evident record of every important change gives you accountability and audit-ready evidence at any moment.
Template builder
Design your own forms and checklists with rich field types — text, tables, matrices, SDG pickers, and more — no developer needed.
Publish & keep everyone informed
Share a polished public catalog, match your brand, and make sure nothing slips through the cracks.
Public program catalog
Publish a beautiful, bilingual catalog of your programs with full control over what the public sees, and SEO-friendly public pages.
Branding & theming
Make the platform your own with your logo, colors, and fonts — every public page reflects your institution’s identity.
Notifications, digests & reminders
Keep everyone in the loop with in-app notifications, daily or weekly email digests, and automatic deadline reminders.
Excel import & bulk invites
Start fast by importing structured data from spreadsheets and inviting many colleagues at once instead of one by one.
Achievement records
Capture and publish notable achievements alongside your programs to tell a fuller story of your institution’s excellence.
Two clear paths: create something new, or improve what you have
Whether you are launching a brand-new program or refining an existing one, ProgramsFlow keeps each journey clear, controlled, and fully documented.
Produce a new program
Design a program from the ground up — courses, outcomes, study plan, and all the details — then send it through your approval process until it goes live in the catalog.
Amend an existing program
Propose focused changes to a program that is already published — update courses, outcomes, or requirements — while the current version keeps serving students until the amendment is approved.
The amendment reviewer
Every amendment is checked by a designated reviewer or committee before it goes live. They see exactly what is being changed, then approve it, return it for revision, or reject it — so no change reaches students without a second set of eyes.
The amendment audit trail
Each amendment leaves a clear record of who proposed it, who reviewed it, what changed, and when it went live — giving you a complete, accreditation-ready history for compliance and accountability.
A closer look at ProgramsFlow
Real screens from the platform — bilingual, clean, and built for everyday academic work.
Frequently asked questions
Does the platform support Arabic?+
Arabic is a first-class language, not a translation layer. Every screen works fully right-to-left, all program content can be authored in Arabic and English side by side, and the public catalog serves both languages from the same links.
Can we model our own review and approval workflows?+
Yes. Workflows are fully configurable: you define the stages, which committee or role is responsible at each stage, the forms and checklists reviewers fill in, and deadlines with automatic reminders. New program proposals and amendments to existing programs can each follow their own path.
How does ProgramsFlow help with academic accreditation?+
Accreditation reviews live or die on documentation. ProgramsFlow keeps program specifications structured and versioned, records every review decision with who took it and when, maps learning outcomes across courses and programs, and produces a complete audit trail — so evidence for reviewers is generated by daily work instead of assembled in a last-minute rush.
What is the public program catalog?+
Each institution gets a branded public site listing its approved academic programs — study plans, admission information, and program details — in Arabic and English. It updates automatically when a new version is approved, and it is indexable by search engines so prospective students actually find it.
How is our data protected?+
Each institution's data is strictly isolated. Access is governed by role-based permissions scoped to institution, college, and department, sign-in is handled by a dedicated identity provider, and every significant change is recorded in an append-only audit log that administrators can review and export.
We already have program specifications in Word and Excel. How do we start?+
You don't start from zero. Study plans and course tables can be imported from spreadsheets, specification templates are configurable to match the formats you already use, and a preset library provides ready-made templates and process types you can copy and adapt.
One platform, a family of products
ProgramsFlow is the core platform, and a growing family of add-ons extends it — so your institution manages programs, indicators, and scheduling in one place.
ProgramsFlow
Core platformDesign, review, govern, and publish academic programs.
IndicatorsFlow
Add-onMeasure and track academic performance indicators.
CoursesFlow
Add-onDistribute teaching loads, manage sections, and build timetables.
Ready to see ProgramsFlow at your institution?
Tell us about your programs and we’ll show you how ProgramsFlow fits your needs.